The Good Easy http://www.winterspeak.com/columns/goodeasy.txt Zimran Ahmed how to set up a mac by Mark Hurst version: 3/22/00 cf version: 10/25/99 mh DESKTOP - your first job is to clear off the desktop. you want the desktop to show (for now) ONLY the hard drive, and the Trash -- nothing else. - trash any aliases on the desktop. - anything still on the desktop other than aliases, hard drive, or Trash, put into the Utilities folder in the hard drive. now you should have a clear desktop. HARD DRIVE - open the hard drive. your goal here is to have only four items, all folders: System Folder, Applications, Utilities, and Creative Good. - open any folders OTHER than those listed above. just look one level deep. trash any aliases you find. - anything in the hard drive other than the four folders [System Folder, Applications, Utilities, and Creative Good], put into the Utilities folder. - back in the hard drive, create a new Creative Good folder with cmd-N. - click once on the Creative Good folder to select it. then hold down option-command and drag the folder onto the desktop. you now have an alias on the desktop called "Creative Good". rename this to "CG". (another way of doing this step: the Creative Good folder selected, type cmd-M and then drag the alias to the desktop and rename it "CG".) - (once the mac is on the ethernet) use the chooser (Apple Menu -> Chooser) to connect to Blue, the server. open Blue and create an alias to "Creative Good - server", and place the alias on the desktop of the Mac you're setting up. Rename the alias to "Server CG". APPLICATIONS FOLDER - open the Applications folder. anything you probably will never use (like Apple Video Player, or some bogus Apple Guide file), put into the Utilities folder. you should now have an Applications folder comprised of all the apps that you'll use commonly (or at least once every couple of months). - go through any folders like "Internet" and pull out the real app folders to live in the Applications folder. for example, if the "Internet" folder contains the Netscape Navigator folder, move the NN folder up one level into the Applications folder. (general rule of thumb -- when appropriate, eliminate folders within folders... applies in cases like this bullet.) CREATIVE GOOD FOLDER - with cmd-N, create an folders called admin, backups, special(used to be info), team, howto (used to be tools) and personal, all spelled all lower-case. then, if appropriate at this point, create folders for the client engagements you work on, starting the name with a capital letter (Megasoft) or all caps if it's an acronym (AT&T). this difference in spelling will help you later on to distinguish easily (during a quick visual scan) between client folders and "issue" folders. - may want to create of those, then select View -> as List, and then copy that folder so that the View as List preference gets copied into the new folders. rule of thumb, EVERY folder should be set to View as List. SYSTEM FOLDER - create a folder called "Apple Menu Items (Disabled)", without the quotes. - open the "Apple Menu Items" folder. View as List. - anything you'll rarely or never use, move to the Disabled folder you just created. this includes Scrapbook, Simple Sound, Remote Access Status, Note Pad, Key Caps, Jigsaw Puzzle, Graphing Calculator, Favorites, Automated Tasks, Internet Access, the video and audio players, and the System Profiler. any aliases in that list, trash them. - open the hard drive folder. using cmd-M or option-cmd-drag, create an alias to the Applications folder in the Apple Menu Items folder. - note on aliases: in the above step, name the alias "Applications", not "Applications alias". on a Mac, you can always tell an alias by the italics in its name, so there's no reason to clutter things up with the "alias" in its name. if it's an alias you'll be using for awhile (i.e. in your Apple menu), never include the word "alias" in the alias's name. - using the same method, create an alias to the Control Panels folder and put the alias (*NOT* the Control Panels folder itself) in the Apple Menu Items folder. rule of thumb, aliases are easy to spot because their file names are in italics; actual files (non- aliases) are displayed in regular plain type (non-italics). Do this for the location manager as well. - open the Applications folder in the hard drive folder. for the following apps -- BBEdit, AppleWorks, Emailer, Excel, Word, Netscape, and Up-to-date -- create an alias in the Apple Menu Items folder to the application. for example, open the "Netscape Navigatorª folder" and find the application called "Netscape Navigatorª". with cmd-M or option-cmd-drag, create an alias of "Netscape Navigatorª" in the Apple Menu Items folder. - another note on aliases: in the Apple Menu, make sure all aliases to apps are just the one-word name. for example, it shouldn't be "Netscape Navigatorª 4.05 alias" or even "Microsoft Word" -- it should be "Netscape" and "Word". keep the Apple Menu as simple as possible -- it's one of the most important elements of your Mac experience. - for OS 9 move sherlock II into the Apple Menu Items (Disabled) folder and copy Sherlock from the server into the Apple Menu Items folder APPS TO INSTALL - BBEdit Lite 4 - Claris Emailer Lite 1.1v3 - Now Up-to-date 3.6.2 (don't install Contact, QuickDay, or any other Now tchotchke) - note: do NOT install quickday or quickcontact -- use the custom installer to turn off those options and then go into control panel and move quickday into the control panel (disabled) folder. - Netscape Navigator 4 - typeit4me - QuicKeys 4.0 - Default Folder - AppleWorks 5 - Microsoft Office '98 (make sure to run ppt to register copy) - FileMaker - Fetch - digital camera software - spell check - Leave emailer installer in utilities folder INTERNET CONFIG - change the default Web browser to Netscape. - change any file formats that read SimpleText into BBEdit's format. (choose an example BBEdit file to get the right settings...go to file mappings, sort by app, for simpletext .text, .txt, .ascii change to BBedit by using the choose example button and getting a BBedit file) - change the default mailer to Claris Emailer. (not Outlook!) - In the helpers editor change simple text to BBEdit, change everything Explorer to Netscape, and change mailto to Claris. Make sure to save preferences. - change the Web home page to be the local file of 5 or so links to key pages -- or nothing. -make sure that the ms word icons are set to W8BN, W6BN, WDBN PREFERENCES - in BBEdit, make sure it's set to softwrap, window width, start up with nothing, searches wrap around, don't print headers or date stamp, don't show any toolbars and make veggie the default font. - in Claris Emailer, set preferences not to prompt for reply or deletions. (in Defaults tab, no checkboxes should be checked except the bottom-right one; the top radio button in each pair should be selected.) set Deleted Mail at 10-day window, Sent Mail at 14-day window. when receiving mail, don't play sound and don't flash icon in a menu bar - in Claris Emailer under schedules, set the default connection to once every 5 minutes. under easy set up set up the user, pass, outgoing mailserver (mindspring.com or redconnect.net), and sig. go to services -> internet and change the default encoding to uuencode (NOT binhex). Have the downloads go to the desktop (choosing the trash icon). Also, quoted text should be blue (use crayon color picker). Put starter address file in address book. - in emailer make sure that toggle schedule quickey works and move column widths. make veggie default font. - in Netscape, id is user (not a persons name) make sure the home page is set to the local file open start.html which should be in the info folder. Also, choose text only, no tool tips, no sound. Set fonts to times 14 courier 12. Get rid of all preset bookmarks under preferences and open bookmarks.html. also preload the resizing bookmarks. - in Up-to-Date, appointments get reminders never; todos get no time attached (i.e. it shouldn't say "8:00 a.m." when a todo is created); choose scrolling view; Under define calendar formats make the current day bold and blue, make the weekends plain and gold. -in Appleworks, in preferences start up with nothing, make default font times, under window choose hide toolbar - in typeit4me, preferences -> expansion triggers -> click All so that all the triggers are checked, then OK to make the preference stick. also change # of entries CONTROL PANELS - in TCP control panel, put in DNS info. - in speech control panel, go into Talking Alerts and turn off both checkboxes (so it doesn't talk any alerts). - in keyboard control panel make the repeat rate as fast as possible and the delay as short as possible. Under options, assign f keys (7 netscape, 8 emailer, 9 bbedit, 10 now up to date) - in the apple control panel under appearance highlight color --> others --> crayon choose fern; in the options tab uncheck smart scrolling, check double click title bar; in the fonts tab uncheck smooth - in control panel --> control strip add hot key (cmd -ctl-s) QUICKEYS - import Quickeys sets from the installers folder on the server - need to come up with standard set of quickeys to import into all new macs as they come in; for now, here are the main ones - cntrl-down goes to Finder; cntrl-up is Hide Others - function keys map to switch to apps (only if they're running) as follows: - F6: AppleWorks (F6 may change to cmd-F6 on new Powerbooks; have to check) - F7: Netscape - F8: Claris Emailer - F9: BBEdit - F10: Now Up-to-date - F12 maps to "Show Rear Window" - cntrl-C maps to "Creative Good" folder - cmd-shift-F maps to Sherlock - in Preferences, QuicKeys should be hidden except with cmd-option- cntrl-click. (under options menu-configure quickeys. quickeys menu should be hidden. pop-up menu everything should checked but shift) - in Emailer: cmd-shift-enter means Send Now; cntrl-S means toggle Signature; cntrl-i gets inbox item; cntrl-o gets outbox. - in Netscape: cmd-h means go home. MISC - get my current typeit4me data file, place it in the Creative Good --> info folder. open typeit4me (menu to do so is in upper- left of monitor) and choose that file to use. - in Default Folder, make cmd-1 map to Creative Good folder, cmd-2 to Creative Good -> Good Reports. others are up to user. - turn the mute button on (F6 on new macs) - the info folder (in the CG folder) should contain the current address file, calendar and typeit4me data file, the netscape startup page. - Put alias of main aps in the start up folder - set up location manager and remote access - make sure the battery thing on the control strip is set to "better performance" - trash should be viewed as a list - pre-load the tools folder with the graphics and report templates from the templates folder on the server - make more liberal settings in the energy saver ctrl panel (at least 10 minutes for each one) · * * * * * * * · Crib Sheet for Quickeys and other Key Strokes (and general goodeasy tips) ch 2/1/01 cf 3/22/00 Mac key combos cmd-a - select all cmd-c - copy cmd-x - cut cmd-v - paste cmd-o - open cmd-opt-o - open a window and close the one behind it cmd-w - close cmd-ctrl-w - close all cmd-s - save cmd-d - don't save cmd-n - new cmd-q - quit cmd-. - cancel cmd-z - undo Universal Quickeys cmd-shift-s - save as control-down - go to finder control-up - hide applications other than the current one (though keep them running) Tab - go to the next field (works in all apps) Shift-Tab - go to the previous field cmd-delete - sends item to trash (in general and from open/save dialog box) cmd-tab - selects open windows in succession shift right arrow selects text cmd-f in the finder launches sherlock and brings up the Find File tab within sherlock: cmd-g brings up Find By Content. (open/save) dialog box: -cmd-up - moves you up through the hierarchy -cmd-down - moves you down through the hierarchy - cmd-f opens that file in the finder, so you can use the various sorting techniques there. (the finder is sort of like the desktop in windows... the area where you can fly through the file system.) -cmd-g finds next - cmd-r allows you to rename the file - cmd-1 takes you to the CG folder (if you'd like to map more folders like this, choose the third folder icon from the left and add the folder to favorites) Shortcuts to Applications (f6 etc. are most effective on a full- size keyboard, the kind you plug into the laptop. to make it better for laptops, we've ALSO installed these alternatives. cmd-6 or f6 - appleworks cmd-7 or f7 - netsacpe cmd-8 or f8 - emailer cmd-9 or f9 - bbedit cmd-0 or f10 - now up to date f12 toggles windows in an application cmd-shift-a brings up addresses In Emailer - return - opens an email so you can read it. also closes it. - cmd-right - closes the current email and opens the next one in the list. - cmd-left - moves you up through them - cmd-opt-right - moves you down through your emails and delete the last viewed open email - cmd-opt-left - moves you up through your emails and delete the last viewer open emial - cmd-r - reply to sender - ctl-r - reply to all - cmd-j - forward - cmd-opt-k -- send and receive messages - cmd-return -- queue the current message to be sent (i.e. along with all the others at the next scheduled connection, every 5 minutes or whatever) - cmd-shift-return -- send the current message right now - ctl-s - toggle signature - ctl-d - disable schedule - cmd-h - add recipient - ctl-h add attachment and uncheck file compression - option-up - top of email - option-dn - bottom of email - cmd-click on URL: opens netscape to that page - cmd-click on e-mail address: creates a new e-mail message To: that address (these two only work in claris e-mailer... not in bbedit, unfortunately!) - cmd-opt-h changes your outgoing mail config for home - cmd-opt-o changes your outgoing mail config for office - cmd-' pastes text into emailer as if it is a return email (blue with >s) - cmd-1 takes you to the inbox - cmd-2 takes you to the outbox - cmd-3 takes you to the filing cabinet - cmd-4 takes you to the address book - home and end in claris emailer take you to the start or end of a msg. (fn + left or right arrow) *make sure you uncheck the compression box when attaching files In Now-Up-To-Date - cmd-n - new apt. - cmd-t - new to do - cmd-b - banner - cmd-e - special remember to use tab to go to next field (and shift-tab to go to previous field). In Netscape - cmd-h - brings you back to your home page - cmd-arrows take you forward and backward - cmd-d - makes a bookmark In Appleworks cmd-t - scale by % (uses the % last defined in that menu option. choose the menu option manually, Arrange -> Scale By Percent, to change that %) cmd-pgdn - move object to back (note that on a laptop, that will be fn-cmd-pgdn) cmd-pdup - move object to front (only in Draw mode) In BBEdit cmd-shift-\ - remove all line breaks ctl-r - replace all cmd-i - *italicizes* cmd-arrow - takes you to the end of the line of text opt-arrow - takes you to the next word opt-up arrow - takes you to the top of the page option-down arrow - takes you to the bottom of the page In General - mute the volume - on the laptop, f6 (or, to be exact, the button that would be f6 with the fn button). please do mute your mac in the office, unless you particularly need to hear something. - when not in use for a few hours, have mac asleep -- point is, as opposed to having it shut down (just shut the cover to put it asleep). - when you first get an app, do the following - play with all the menu options - go through the preferences - memorize the major keystrokes - cmd-opt-esc force quits and application - cmd-ctl-power button force restarts the computer Typeit4me e.g. dt, cg add more by "editing entries" in the typeit4me menu ** to disable triggers use shift-space Remote Access: Change location manager (in apple menu) dial in with remote access (in apple menu) change outgoing mail server (cmd-opt-h in emailer) go over: remote access/tcp/ip/appletalk projector/monitor docspace text editor (find) sleep add mem to ppt and cwk backups attachments server file system docspace projector/monitor how to zip and stuff avoidance of cross platform issues battery/disk removal battery/sleep controls remote access